Why are we conducting this ?

There are two reasons

• Firstly: The MAIN purpose of this survey, is so that YOU can get a feeling for how your colleagues  experience you as a co-worker. This is therefore aimed at self-improvement e.g. if you find that 80% of the people disagree strongly with the question “He/she is very keen to participate in meetings.”  you might come to the realization that you are rather passive (will only participate if when asked a question or opinion) when it comes to meetings.  What you do with this information is up to you.  If, for this example question, it is your personality and you prefer to be less participating in meetings … so be it! On the other hand you might think “I always thought of myself as very participative” and you would like to "continue", then you can use this information to be MORE participative. 
• Secondly: The results will be given a brief overview by directors responsible for HR in each company. ONLY if there are problem responses e.g. 80% or more of the respondents indicate something to the negative, will this then be discussed with you in person.

Who will be reading the results?

• You will receive your own results (i.e. what your peers/co-workers thought about you) to accomplish the first aim above How will it be sent to the person being reviewed
• Director responsible for HR in each company. 
• If there are further discussions required the results will be discussed by yourself, the HR director and Martina Bezuidenhout (who is a consultant to EMSS on HR issues).

Who are the peers ?

• We are aiming to have about 7 people who will doing a peer review of each person.  These are mostly the other people in your team but in many cases (e.g. when teams are too small) will involve other people with whom you have worked closely (or more close than other people) in the last year.
• If you are asked to do a peer-review on someone and you believe you have not worked enough with this person to be in a position to answer any questions, please contact HR and indicate so.
• NB: If there are questions which you feel you are not in a sufficient position to answer, please indicate by selecting NA (Not Applicable), and these will not be counted. In such cases please don’t go for Neutral as this should be used to indicate that this person is conducting in an “average way” (i.e. if there were 10 people doing what he/she is doing the average person would be similar to him.

Is this anonymous ?

Due to the nature of the questions we have made sure that the results are recorded anonymously in a spreadsheet. The spreadsheet will show
- Question 1: Disagree Strongly(2 responses), Disagree(1 response), Neutral(4 responses), Agree (0), Agree Strongly(0)

- Question 2:  etc.

Suggestion on how to answer

• It is suggested that you read all the questions below before you participate in any review.  This will give you a better idea of the context in which these questions are asked and should also reduce confusion (i.e. knowing that there are similar questions following should highlight their differences).
• All responses will be of the nature [Disagree Strongly, Disagrees, Neutral=Average, Agrees, Strongly Agrees, NA*] 
• Note the NA = (Not Able to Comment) option for each question. It is likely that if many questions are answered as NA we will know that either the wrong peers were asked to comment or that there is a problem with the question.

What are the questions?

1. ... generally does more than what is expected of him/her.
2. ... uses their own initiative to solve problems or improve processes (i.e. they don’t need a lot of guidance).
3. ... seems to be enjoying their work and is mostly enthusiastic about their job.

QUALITY AND PRODUCTIVITY

He/she

1. ... seems to constantly deliver work on time.
2. ... seems to really care about the quality of work they do and the work is done accurately and thoroughly. 
3. ... is diligent and normally makes sure that what is expected from them is recorded and executed.
4. ... is able to anticipate new problems that could arise and develop solutions to it.
5. ... communicates in a precise and concise (clear and to the point) manner.
6. ... takes responsibility for work tasks assigned to them.
7. ... is methodical in their work, establishing a logical and effective course of action for himself/herself to see that established goals are achieved (i.e. a productive work method)
   

COOPERATION

1. ... is very helpful and will do their best to answer questions or assist when requested to do so (i.e. a team player)
2. ... often would come up with ideas to solve TEAM / COMPANY related problems.
3. ... participates constructively in meetings.

PROFESSIONALISM AND RELATIONSHIPS

1. ... conducts him/herself in a professional manner in the general office environment [professional would for example be: considerate, respectful etc. ] 
2. ... seems to generally spend all of his / her work time at the office productive and efficiently on company related matters.
3. ... seems to have a good relationship with co-workers at EMSS.